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[sticky entry] Sticky: Schedule

Creating Period Ongoing

Pinch hits tag (current status: no outstanding pinch hits)
Dear Worldbuilder Letters
Beta Post

Requests summary on AO3
Google Doc of all requests

Countdown timer to due date

Exchange Schedule

Nominations close: Tues 24th Jan, 07:59 UTC
Sign ups close: Weds 1st Feb, 07:59 UTC
Assignments sent by: Sat 4th Feb, 07:59 UTC
Assignments due: Sat 1st Apr, 06:59 UTC
Works revealed: Sat 8th Apr, 06:59 UTC
Creators revealed: Sat 15th Apr, 06:59 UTC

All these times are the UTC equivalent of just before midnight Pacific time on the previous calendar day. Please note that the clocks will change in most countries in the weeks leading up to assignments being due.

Other Useful Links

Exchange Information
The tag set (or as a spreadsheet)
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[sticky entry] Sticky: Beta post

Use the comments of this post to offer your beta-ing services.

If you're offering, please specify at least:

  • which fandoms you can help with
  • the type of beta you can offer
  • anything you can't beta
  • how people can best contact you to ask for your help

If you're a creator needing help finding a beta, and there isn't anyone in the comments here offering what you need, please contact the mod in the first instance. Posting directly in the comments here asking for help may make it too obvious what your assignment is.
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Pinch hit #6

This pinch hit will be due at 06:59 UTC on Weds 5th April. (Coincidentally, this is almost exactly a week and four hours from the time of this post.) As with previous pinch hits, comments are screened - you'll find out if you got it if it appears on your AO3 Assignments page. If it doesn't but you see it marked as claimed, you missed out this time, sorry.

Pinch Hit #6 - Fandoms: Goblin Emperor, Captive Prince, MCU - Claimed! )
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One week to go

Works are due in just under a week from the time of this post.

If you think you might need an extension, please email me at worldbuildingmod@gmx.com - I would very strongly prefer to be pleasantly surprised when people turn out not to need them, rather than the other way around.

Existing pinch hits (many thanks to those who picked them up) have the same due date as other works. Any new pinch hits which arise between now and 1st April will have a later due date of 06:59 UTC on Weds 5th April.

I am aware of the ongoing issue with posting works to AO3 being difficult. If you do encounter significant problems with uploading your completed work, please get in touch.

If anyone's interested, of the 18 works already in the collection, 13 are completed assignments and five are treats.
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Pinch hit #5

Another pinch hit; as before, due on Sat 1st Apr 06:59 UTC along with other assignments. Comments are screened; comment with your AO3 name to claim. Screened comments won't be replied to - if it appears in your assignments page on AO3, you got it; if it doesn't but gets marked as claimed, someone else did.

Pinch Hit #5 - Fandoms: #FindTheGirlsOnTheNegatives, Flygresor.se Kattreklamen Commercials, NASA Visions of the Future travel posters, NASA Mars Explorers Wanted Posters - Claimed! )
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A wild pinch hit appears!

To claim, comment on this post with your AO3 username; all comments are screened. If you get it as an assignment, you got the pinch hit; if not but you see it's been claimed, then someone else got it instead, sorry. (But do consider treating!)

At this stage, the due date for the pinch hit will be the same as other works: Sat 1st Apr 06:59 UTC. (This has always been intended as the equivalent of midnight Pacific time on Fri 31st March, but let me know if I've messed up accounting for DST.)

Pinch Hit #4 - Fandoms: His Dark Materials, Lock In, Guild Wars 2, Zootopia, Secret World of Alex Mack - Claimed! )
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Here is a Google Doc containing all the requests in the exchange, for your crtl-F-ing pleasure.

It is 126 pages long. Wow.

Happy Worldbuilding!
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Initial Pinch Hits

To claim, comment on this post with your AO3 username; all comments are screened. If you get it as an assignment, you got the pinch hit; if not but you see it's been claimed, then someone else got it instead, sorry. (But do consider treating!)

ETA: Only PH#1 outstanding now. All claimed; fantastic, thank you, everyone!

Pinch Hit #1 - Fandoms: Exalted, Miles from Tomorrowland, Transformers: Rescue Bots, Transformers: War for Cybertron/Exodus - Claimed! )

Pinch Hit #2 - Fandoms: A Song of Ice and Fire, Harry Potter (books), Rogue One - Claimed! )

Pinch Hit #3 - Fandoms: Sid Meier's Alpha Centauri, The Wicked + The Divine, Secret Wars, Bad Blood, Machineries of Empire, The Man in the High Castle, Star Trek: TNG, NASA Visions of the Future posters, Star Wars Sequel Trilogy - Claimed! )
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Assignments out

Assignments are on their way to your email, or you can check your AO3 assignments page.

(Thank you to the unmatchable participant for responding so promptly and being willing to extend their offers in several different directions.)

There are three initial pinch hits; details will be posted shortly.

ETA: Since everything ran so smoothly, assignments are out significantly earlier than expected; please be patient if you are currently looking at a locked/placeholder letter! (I would suggest waiting at least until the target time for assignments to definitely be out by, which was Friday night/Saturday morning depending on time zone, before worrying that it's not going to be updated.)
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Sign ups closed

Thanks to everyone who has signed up!

There is just one participant who has come out of the initial stages of the matching process without any potential recipients. I have sent the individual concerned an email to the address they have registered with AO3 with some suggestions of how we can proceed; please respond within 24 hours, or I will (very sadly) be forced to delete your sign up in order to allow things to proceed.

Once I hear back from this individual, or after 24 hours have elapsed with no contact, I'll go ahead and generate assignments, initial pinch hits, etc. so watch out for something in the next 24-48 hours.
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One hour left to sign up!

If you are still in the process of signing up, please reply to this post or ping me an email at worldbuildingmod@gmx.com with your AO3 username so I can keep an eye out for your sign up appearing. I can't hold the door open indefinitely but I will do my best to provide a little bit of wiggle room.

If you are still signing up, and you're aiming to provide detailed prompts*, then for what it's worth I would quite strongly suggest that to be sure of making it in time, you go down the route of linking to a placeholder letter and cut and pasting brief details of your strong DNWs into the Optional Details boxes, and then update the letter later.

*please note that prompts are not compulsory - Optional Details Are Optional applies in all directions, and in this exchange in particular many of the worldbuilding tags are essentially prompts by themselves
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24 hours left to sign up ...

Here's the sign up form.

And if you're still on the fence, here's the tag set to tempt you ...

"Dear Worldbuilder" letters

Letters giving details of your requests/prompts/etc. are not required (requests will be visible throughout sign ups), but if you do write one, you can leave a link here so that other people can find it easily. Treats are very much encouraged in this exchange, and letters are often a good way for potential treaters to find potential treatees.

If you want to advertise your letter, leave a comment on this post with at least:

  • Your AO3 username
  • A link to your letter

And (optionally but helpfully):

  • Which fandoms you are requesting
  • Which types of fanwork you are open to receiving

If you wish, you can cut and paste the template below into your comment:

NB Please don't link to placeholder or locked letters here; if I spot any I will screen the comment in question until you message me to say that it's finished.
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Sign ups are open!

Sign up here!

I will shortly put up a post for "Dear Worldbuilder" letters and update the sticky schedule post with useful links for the sign up period.
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The tag set!

The tag set is now in its final form, for better or worse; if there are any remaining mistakes, I am afraid we will be stuck with them. Thanks to everyone who contributed corrections, especially the eagle-eyed Morbane.

Three Marvel characters decided to take a wander through the tag set, as is customary: Maria Hill, Tony Stark, and Scott Summers. To keep them in the right places, you will find that they have gained some repetitive extra bits to their tags; these can be ignored from the point of view of using them for your requests/offers.

I have turned the tag set into a Google docs spreadsheet here. This may be more useful but may also contain mistakes; in the event of discrepancies, the tag set on AO3 should be taken as definitive because that's what sign ups and matching will be working on. If anyone has suggestions for improving the presentation/useability of the spreadsheet, I am open to them (or if anyone wants to make a nicer version, I will happily link to that instead).

For those who are interested, the final count is 233 fandoms, 1677 characters (so 1211 characters outside "No" and "Original") and a whopping 1463 worldbuilding tags.

Sign ups will open very shortly.

ETA: Don't forget to check the Uncategorized Fandom section. All of Harry Potter and Middle Earth are in there, along with quite a bit of Star Wars. And many other fine fandoms.
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The "No Characters" Guide

The updated version of the rules says:

The “No Characters” tag in a prompt means that the requester is leaving the use of characters up to their creator. It does not prohibit a creator from using characters.

Including "No Characters" in the tag set for each fandom is designed to improve the chances of people matching to other people who want to receive/create the type of works they themselves are interested in, since some types of worldbuilding fanworks do not include characters in the traditional sense, or at least do not focus on them.

Here's how this will work in practice:

No Characters and Requests )
No Characters and Offers )
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Nominations are now closed

There will be a short grace period: if you really were just about to hit Submit, honest, comment on this post within the next fifteen minutes with the details, and I'll add your noms manually. (Please don't rely on email for this, it seems to be having a flaky moment.) Time's up!

After that the only modifications made will be corrections. Please do take one last look in case there's anything I've missed. (I should pick up any missing "No Characters" and "Original Character(s)" tags when I make the spreadsheet later, but if I haven't spotted spelling mistakes and other similar things already, I'm unlikely to suddenly notice them now.)

Fingers crossed for sign ups opening within the next 12-24 hours.
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One hour left to nominate

It's a great tag set already, but there's still just time to squeeze in a few more things.
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A small snag

I have just discovered a bunch of "Worldbuilding: ..." tags which had somehow ended up defined as character tags.

I tried to remove these from the Characters section of the tag set to move to them to Relationships. However, because by this point AO3 already knew about those tags, and that they were very definitely character tags, they have all gained a " - Relationship" modifier to make them unique. This is potentially confusing at best. I am going to be coming up with slight renamings as a workaround, so please don't worry about your tags suddenly seeming to shift around slightly.

Some of these tags were for some flavour of Pokemon, and only disambiguated with "(Pokemon)". I failed to spot that when I was approving them and now they have lost their link to their fandom; I am half-guessing, half-remembering that they were for video games rather than anime but if you spot a slight variant on your tag has ended up in a fandom that wasn't what you intended, please say and I will put it in the right place.

ETA: All done. Please check that I haven't scrambled the intended meanings of your tags too badly. I am happy to make further changes but unfortunately they can't go back to exactly what they were. (NB I finally decided that Anthonius and Paulinus were character tags all along).
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12 hours to go ...

As of this point, the tag set contains 208 fandoms, 1519 characters and 1270 worldbuilding tags.

I have rejected the few remaining "Harry Potter - J. K. Rowling" tags but have added them manually to Wizarding World.

As we move into the final stages, please consider following the (still entirely optional) guide to getting your nominations approved quickly to help keep things moving overall; many of you are doing so - much appreciated. Also, there will be no further nominations clarification posts; I will be making judgement calls as and when I get to tags. If you are nominating anything you think might be in danger of being rejected, please provide information as you do so by commenting here or via email.

Finally, Divine Cities has recently gained worldbuilding tags, but Dinotopia and Haikyuu!! should now be considered to be in severe danger of not making it into the final tag set.
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Last Day for Nominations

Nominations will close in 24 hours from the time of this post.